Fine-tune Word Styles

When you upload a Word manuscript to Hederis:Convert, we automatically make some guesses about the parts of your document, but these will undoubtedly need to be adjusted and fleshed out. Hederis returns a new Word manuscript to you, that contains all of our tagging and conversion instructions - you should be sure to download and use this new Word file going forward, or you’ll have to do this process all over again.

Hederis uses a specific set of Word styles, that all start with the prefix “HED”. When you download and open your new Word file, you’ll see that all the paragraphs in your document have been tagged with one of these styles. Chances are, there will be at least a few paragraphs that you want to re-classify with different styles. (See the appendix for a full list of Hederis styles and notes about how to use them.) Here’s how to work with styles in your Word manuscript:

To see at a glance which styles your paragraphs are using, open your manuscript in Draft View:

If you don’t see the sidebar that lists your paragraph style names, open Word > Preferences > View (Mac), or File > Options > Advanced and scroll down to the Display section (PC), and enter a value in the “Style area width” box (2 inches is usually a safe size). Here are some step-by-step instructions on how to do this:

Now that you can see which styles are being used for all your paragraphs, scroll through the Word file to ensure that all paragraphs are correctly styled.

If you see a paragraph that needs to be re-styled, click on the paragraph, and then open the Styles pane by clicking the small button in the Home tab of your ribbon.

Scroll through the list of styles to find the correct style and click to apply it to your selected paragraph.